Compliance in Winter Haven: HIPAA, FTC Safeguards, CJIS
A Polk County practice, firm or agency that answers to a rule needs to know where the sensitive information is, control who reaches it, keep the records, and prove it when asked. We do all four from the home office in Winter Haven.
Who gets asked for proof around Winter Haven
The dentist on Cypress Gardens Boulevard answers to HIPAA. The CPA firm that does half of Winter Haven's tax returns answers to the FTC Safeguards Rule and IRS Publication 4557, and gets the same questions again from its cyber insurer every renewal. The engineering contractor with a county contract that touches criminal justice data answers to CJIS. The shop that takes cards answers to PCI. The law office carries what its clients carry. Sooner or later each one receives a questionnaire, an audit date or a client's security review, and the questions underneath never change.
Proof first, then the controls behind it
Start with the proof, because that is what the auditor sees: a trail of what was protected, who had access, what was kept and for how long, mapped to the framework you answer to, with policy templates and preparation when the date is set. Behind the proof sit the controls Security + Compliance adds to Complete. Records held as long as the rule says and findable when a lawyer or an insurer asks. Files that hold sensitive information labeled on their own and kept protected wherever they travel, with a warning when someone moves what they should not. Computers whose protection does not only block an attack but looks into it and reverses it. Sign-ins that are refused when they look wrong even if the password is right. Administrator rights handed out only when needed and taken back. All of it for everyone on your Winter Haven plan, because the computer that was left out is the one the auditor finds.
Our own standard
The people keeping your records are audited too: Protected Trust is SOC 2 compliant. For clients in Winter Haven and the rest of Polk County we work to HIPAA, PCI-DSS, GLBA, the FTC Safeguards Rule, IRS Publication 4557, CJIS and Florida's FIPA. The controls come with the plan. A formal assessment that produces a report an outside party will accept is a project, written up with a price before it starts.
Price, and the first conversation
Security + Compliance costs $30 per person, per month on top of Complete, plus the Microsoft licenses it needs; the pricing page carries every line. The thirty minutes with Pedro, Bill or Leah is where we find out which rule your Winter Haven business answers to and what the next audit or renewal will ask, so nothing is bought that is not needed.
In Winter Haven
More from the Winter Haven office.
Questions people ask
Plain answers.
Our county contract requires CJIS. Can a six-person firm in Winter Haven meet it?
Yes. The add-on is priced per person, the controls are the same at six as at sixty, and we have done it for contractors in Polk County before.
How long does it take to be ready for an audit?
The controls go in during the first month. Policies and the evidence file take longer and depend on where you start; we tell you the date honestly after the first look.
Do you write the policies?
We bring the templates and work through them with you. The policies are yours, in your name, because the rule holds the practice responsible, not the IT company.
Where do we start?
Pick a time, write to hello@protectedtrust.com, or call 863-594-1141. A real person takes it from there.
Let's talk
Thirty minutes with a real person.
Tell us what's going on with your technology, what's working and what isn't. We'll listen, ask a few questions, and tell you honestly whether we're the right fit. No slides, no pitch. If we can help, we'll say how. If we can't, we'll point you to someone who can.
Reach out, any way you like. A real person takes it from there.
Based in downtown Winter Haven since 1996, with offices in Orlando, Tampa, St. Petersburg, and Miami, serving businesses across Florida.